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Texas Association of Hostage Negotiators
32nd Annual Training Conference
October 6-10, 2025

EXHIBITOR GUIDELINES

Contact(s):

Greg Martin (secretary@tahn.org) and Tina Lincoln (advisor@tahn.org)

Conference Dates: October 6-10, 2025

Venue Location: Dallas/ Fort Worth Marriott Hotel & Golf Club at Champions Circle           

Address/City/Zip: 3300 Championship Pkwy, Fort Worth, TX 76177                                                                  
Phone:  (817) 961-0800

EXHIBITOR REGISTRATION & PAYMENT MAY ALSO BE COMPLETED ONLINE AT THE TAHN WEBSITE:

Exhibit Booths are a great way to promote your brand and products to our TAHN Conference attendees.  Attendees consists of law enforcement officers, first responders, and dispatchers.  Your contributions help us to meet our goals of providing the best training in the State of Texas.  Nonprofit rates are not available.

EXHIBITOR LEVELS

Platinum: $3000.00
Gold: $2000.00
Silver: $1000.00
Bronze: $500.00

Exhibitor registration fee includes the following:

  • one six (6) foot table with two chairs
  • Two (2) name badges, and access to conference sessions

(Additional attendees will be required to pay the attendee conference fee of $100.00)

Please contact the hotel directly for access to WIFI and/or Electricity.

Platinum Exhibitors will receive access for no additional cost.

EXHIBITOR RULES & REGULATIONS

  1. Exhibitors must confine their activities to the booth space. Displays will not be allowed to extend beyond booth space into the aisles, or show floor.
  2. It is mandatory that each exhibitor carry adequate liability and property insurance. Liability insurance should provide public liability coverage for bodily injury and property damage occurring from an accident in your exhibit booth. Property insurance should cover theft or damage of your property from the time the materials leave their point-of-origin until they reach their post-show destination including the time on the show floor.
  3. On-site security for the exhibitor area will not be available after hours.
  4. Due to the short time period of the exhibition; the frequently crowded condition of the exhibit facility and the vital importance of avoiding disruption in the orderly operation of the exhibition area that might adversely affect other exhibitors; the Texas Association of Hostage Negotiators, reserves the right to resolve any dispute or disagreement as they see fit and the decision shall be final.
  5. Door prizes will be awarded to attendees throughout the conference as they are available. We encourage give-away prizes to be donated by all exhibitors to accommodate this and to help promote your product.
  6. TAHN will encourage all attendees to visit and provide their business card information. Exhibitors are encouraged to maintain a visit log to be able to contact attendees post conference.  TAHN will provide attendees name and contact information IF the attendee elects to provide their information.

SET UP, DISPLAY HOURS, AND DISMANTLING

 SET UP HOURS: Sunday 2:00 PM – 6:00 PM
 EXHIBITING HOURS: Monday 7:30 AM – 5:00 PM
 Tuesday 7:30 AM – 5:00 PM
 Wednesday 7:30 AM – 5:00 PM
 Thursday 7:30 AM – 5:00 PM

EXHIBITOR CONDITIONS

Companies that want to receive special recognition for their level of participation at the conference should fill out the Exhibitor form and return it as soon as possible. Exhibitor amounts are listed below.  If you would like to be a sponsor for a specific event or need for the conference, please contact us directly. 

CONFERENCE PACKET INSERTS (Silver and above):

Material that you would like to have placed in the conference packets that are given to the attendees, must be received by September 15, 2025  to guarantee inserts are placed in packets.  For mailing through USPS, the address is P.O. Box 892 Hillsboro, Tx.  For shipping via FedEx or UPS, please ship to 401 W. Walnut St. Hillsboro, Texas 76645.  Please address it to: Tina Lincon, Hill County Juvenile Probation Department

TAHN EXHIBITOR LEVELS

PLATINUM $3000.00

  1. Recognition given of Platinum Exhibitor on a time designated by TAHN to speak at the Conference, and, if applicable, during event sponsored. If an exhibitor chooses to sponsor an item needed at the conference, their name and logo will be placed upon the product acknowledging company.
  2. Presentation time (2-4 min) slotted during the day to showcase the Exhibitor’s product to attendees.
  3. Company Logo will be presented digitally during the first day and throughout the week during breaks.
  4. Recognition at start of conference by TAHN Official.
  5. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  6. Recognition and Exhibitor one page brochure placed in conference packets.
  7. Recognition, Exhibitor Logo and Link placed on TAHN website.
  8. Recognition and Exhibitor Logo placed in our quarterly TAHN Newsletter.

Click Here

GOLD $2000.00

  1. Recognition given of Exhibitor(s) on opening day of conference and, if applicable, during event sponsored. If an exhibitor chooses to sponsor an item needed at the conference, their name and logo will be placed upon the product acknowledging company.
  2. Exhibitor(s) will provide 2-3 minute digital promotional video to be played during the conference.
  3. Company Logo will be presented digitally throughout the week after presentation.
  4. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  5. Recognition and Exhibitor one page brochure placed in conference packets.
  6. Recognition, Exhibitor Logo and Link placed on TAHN website.
  7. Recognition and Exhibitor Logo placed in our quarterly TAHN Newsletter

Click Here

SILVER $1000.00

  1. Recognition given of Exhibitor(s) during day two or three of the Conference.
  2. Company Logo will be presented digitally throughout day three
  3. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  4. Recognition and Exhibitor Logo placed on TAHN website.

Click Here

BRONZE $500.00

  1. Recognition given of Exhibitor(s) during the final day of Conference.
  2. Company Logo will be presented digitally throughout day three.
  3. Vendor Booth Sunday through Thursday in the designated Vendor Area.

Click Here

Logos & Links for applicable exhibitors will be placed on the website 2 weeks prior to the event

SHIPPING MATERIALS FOR BOOTH:  Exhibitors will need to contact the hotel directly to discuss shipping materials for the conference to the hotel.  An additional cost may be assessed directly by the hotel. You may also bring your materials on your arrival date.

CANCELLATION & REFUND:  Full refund will be granted less a $50.00 service fee. All refunds must be requested in writing and postmarked on or before August 30, 2025. No refunds will be granted for booth space after August 30, 2025.

EXHIBITOR PAYMENT:

EXHIBITOR REGISTRATION AND PAYMENT CAN BE COMPLETED ONLINE AT THE TAHN Website

We accept checks or credit cards (VISA/MASTERCARD). Credit cards will be debited for full payment unless otherwise indicated. 

Please make checks payable to: Texas Association of Hostage Negotiators (TAHN). Submit check payments to: TAHN PO Box 1020 Rowlett, Texas 75030.

Payment Deadline: Full payment for either Exhibitor Registration, is due by September 15, 2025

All registration will be completed online.