A woman standing in front of a group of people.

Texas Association of Hostage Negotiators
33rd Annual Training Conference
November 2-6, 2026

EXHIBITOR GUIDELINES

Contact(s):

Greg Martin (secretary@tahn.org) 

Conference Dates: November 2-6, 2026

Venue Location: Waco Convention Center          

Address/City/Zip: 100 Washington Avenue, Waco, Texas 76701                                                               
Phone:  (254)750-5810

EXHIBITOR REGISTRATION & PAYMENT MAY ALSO BE COMPLETED ONLINE AT THE TAHN WEBSITE:

Exhibit Booths are a great way to promote your brand and products to our TAHN Conference attendees.  Attendees consists of law enforcement officers, first responders, and dispatchers.  Your contributions help us to meet our goals of providing the best training in the State of Texas.  Nonprofit rates are not available.

EXHIBITOR LEVELS

Platinum: $3000.00
Gold: $2000.00
Silver: $1000.00
Bronze: $500.00

Exhibitor registration fee includes the following:

  • one six (6) foot table with two chairs
  • Two (2) name badges, and access to conference sessions

(Additional attendees will be required to pay the attendee conference fee of $100.00)

Please contact the hotel directly for access to WIFI and/or Electricity.

Platinum Exhibitors will receive access for no additional cost.

EXHIBITOR RULES & REGULATIONS

  1. Exhibitors must confine their activities to the booth space. Displays will not be allowed to extend beyond booth space into the aisles, or show floor.
  2. It is mandatory that each exhibitor carry adequate liability and property insurance. Liability insurance should provide public liability coverage for bodily injury and property damage occurring from an accident in your exhibit booth. Property insurance should cover theft or damage of your property from the time the materials leave their point-of-origin until they reach their post-show destination including the time on the show floor.
  3. On-site security for the exhibitor area will not be available after hours.
  4. Due to the short time period of the exhibition; the frequently crowded condition of the exhibit facility and the vital importance of avoiding disruption in the orderly operation of the exhibition area that might adversely affect other exhibitors; the Texas Association of Hostage Negotiators, reserves the right to resolve any dispute or disagreement as they see fit and the decision shall be final.
  5. Door prizes will be awarded to attendees throughout the conference as they are available. We encourage give-away prizes to be donated by all exhibitors to accommodate this and to help promote your product.
  6. TAHN will encourage all attendees to visit and provide their business card information. Exhibitors are encouraged to maintain a visit log to be able to contact attendees post conference.  TAHN will provide attendees name and contact information IF the attendee elects to provide their information.

SET UP, DISPLAY HOURS, AND DISMANTLING

 SET UP HOURS: Sunday 3:00 PM – 6:00 PM
 EXHIBITING HOURS: Monday 7:30 AM – 5:00 PM
 Tuesday 7:30 AM – 5:00 PM
 Wednesday 7:30 AM – 5:00 PM
 Thursday 7:30 AM – 5:00 PM

EXHIBITOR CONDITIONS

Companies that want to receive special recognition for their level of participation at the conference should fill out the Exhibitor form and return it as soon as possible. Exhibitor amounts are listed below.  If you would like to be a sponsor for a specific event or need for the conference, please contact us directly. 

CONFERENCE PACKET INSERTS (Silver and above):

Material that you would like to have placed in the conference packets that are given to the attendees, must be received by  October 15, 2026  to guarantee inserts are placed in packets.  For mailing through USPS, the address is P.O. Box 1020, Rowlett,, TX 75030. For shipping via FedEx or UPS, please email either Greg Martin at secretary@tahn.org or Melissa Fautheree at president@tahn.org for shipping address.

TAHN EXHIBITOR LEVELS

PLATINUM $3000.00

  1. Recognition given of Platinum Exhibitor on a time designated by TAHN to speak at the Conference, and, if applicable, during event sponsored. If an exhibitor chooses to sponsor an item needed at the conference, their name and logo will be placed upon the product acknowledging company.
  2. Presentation time (2-4 min) slotted during the day to showcase the Exhibitor’s product to attendees.
  3. Company Logo will be presented digitally during the first day and throughout the week during breaks.
  4. Recognition at start of conference by TAHN Official.
  5. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  6. Recognition and Exhibitor one page brochure placed in conference packets.
  7. Recognition, Exhibitor Logo and Link placed on TAHN website.
  8. Recognition and Exhibitor Logo placed in our quarterly TAHN Newsletter.

Click Here

GOLD $2000.00

  1. Recognition given of Exhibitor(s) on opening day of conference and, if applicable, during event sponsored. If an exhibitor chooses to sponsor an item needed at the conference, their name and logo will be placed upon the product acknowledging company.
  2. Exhibitor(s) will provide 2-3 minute digital promotional video to be played during the conference.
  3. Company Logo will be presented digitally throughout the week after presentation.
  4. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  5. Recognition and Exhibitor one page brochure placed in conference packets.
  6. Recognition, Exhibitor Logo and Link placed on TAHN website.
  7. Recognition and Exhibitor Logo placed in our quarterly TAHN Newsletter

Click Here

SILVER $1000.00

  1. Recognition given of Exhibitor(s) during day two or three of the Conference.
  2. Company Logo will be presented digitally throughout day three
  3. Vendor Booth Sunday through Thursday in the designated Vendor Area.
  4. Recognition and Exhibitor Logo placed on TAHN website.

Click Here

BRONZE $500.00

  1. Recognition given of Exhibitor(s) during the final day of Conference.
  2. Company Logo will be presented digitally throughout day three.
  3. Vendor Booth Sunday through Thursday in the designated Vendor Area.

Click Here

Logos & Links for applicable exhibitors will be placed on the website 2 weeks prior to the event

CANCELLATION & REFUND:  Full refund will be granted less a $50.00 service fee. All refunds must be requested in writing and postmarked on or before September 30, 2026. No refunds will be granted for booth space after September 30, 2026.

EXHIBITOR PAYMENT:

EXHIBITOR REGISTRATION AND PAYMENT CAN BE COMPLETED ONLINE AT THE TAHN Website

We accept checks or credit cards (VISA/MASTERCARD). Credit cards will be debited for full payment unless otherwise indicated. 

Please make checks payable to: Texas Association of Hostage Negotiators (TAHN). Submit check payments to: TAHN PO Box 1020 Rowlett, Texas 75030.

Payment Deadline: Full payment for either Exhibitor Registration, is due by October 15, 2026.

All registration will be completed online.  

ADDITIONAL CONFERENCE CENTER INFORMATION

WIFI will be complimentary. 

For exhibitor items being shipped to the conference center:

Shipping Address:

(Include Your Company/Sender Name and Event Name)

Waco Convention Center

100 Washington Avenue

Waco, Texas 76701

Load-In/Out Instructions:

Vendors must use the Conference Entrance Doors for all load-in and load-out activities.